TERMS & CONDITIONS

 

 

1. The event

The BARCELONA TRIATHLON BY SANTANDER is a truly spectacular triathlon event open to participants of all ages and abilities taking place on Sunday 7th October 2018 and organized by the Barcelona City Council and under the executive direction of Win Sports Factory. The event is fundamentally popular with a variety of distances and modalities available for all kind of triathletes and will be held in the coast area of Barcelona’s Nova Mar Bella beach.

 

2. Distances & formats

DISTANCES FORMATS
SUPERSPRINT
  • 350m swim (1 lap)
  • 10Km cycle (1 lap)
  • 2,5Km run (1 lap)

Individual
Relay
Pairs
SPRINT
  • 750m swim (1 lap)
  • 20Km cycle (2 laps)
  • 5Km run (1 lap)

Individual
Relay
Pairs
OLYMPIC
  • 1500m swim (1 lap)
  • 40Km cycle (4 laps)
  • 10Km run (1 lap)

Individual
Relay
Pairs
Individual:
A single participant completes the triathlon individually.
Relay:
A team of 2 or 3 participants complete the triathlon. If the team is made up of 3 members one swims + one cycles + one runs = the 3 members cross the finish line together. Likewise, if the team is made up of 2 members, one of them will complete two of the segments (chosen by the team).
Pairs:
Two participants complete the triathlon together from start to finish. At each time control will verify that the 2 of you go together. You can participate with your partner, a friend, a family member, or who you want to share this experience.

3. Participation and insurance

Participation in the Barcelona Triathlon by Santander is open to anybody from 15 years old, of any nationality, member of a triathlon federation or not. Participants of 15, 16 or 17 years old may only participate in the sprint or super sprint triathlon modalities and must submit a "parental permission" at the time of collecting the race pack.  Each participant takes part in the triathlon under their responsibility and declares that has sufficient level of physical condition and technical mastery to face it. The organisers will not be held responsible for any injury or illness as a result of their participation.

You can enter as an individual, as a pair (two participants complete the triathlon together from start to finish line) or as part of a team relay made up of 3 or 2 members (one swims + one cycles + one runs, or one of them will complete two of the segments) in any of the 3 distances.

The Event Organiser will have public liability insurance under current legislation. Non triathlon federation members are covered by an accident insurance contracted by the organization. Participants who register as members of a recognised triathlon federation MUST provide their race licence at registration. If they don’t, they will be asked to pay the difference of the entry fee to cover the cost of insurance.

4. Race entry

The entry to the race is not transferable to another individual and implies acceptance of the terms and conditions, as well as the conditions of purchase. In the three distances (Super Sprint, Sprint and Olympic) you can enter as an individual, as a pair or as part of a team relay of 3 or 2 members.

All entry fees are listed in the Race entry / Entry fees section and may be processed through an online payment system by credit card or debit card: Visa or Master Card.

All data is entered through a secure ecommerce platform, whose beneficiary is Win Sports Factory SL (CIF B65189896 Calle Diputación 238, 4º 4ª - 08007 Barcelona, Spain) and transferred via a SSL Security Protocol.

5. Race pack collection

All necessary materials required to participate in the triathlon will be collected in the area designated to that purpose (Tri Expo) and within the schedule established in the programme.

The event organiser will provide a race bib number, stickers for the bicycle and the helmet, a swimming cap, a wrist band and a timing chip to ALL participants.

The timing chip will have to be returned when finishing the race. The competitor’s own timing chips and race bib number will not be allowed to use in Barcelona Triathlon.

The event organizer will not provide any material, merchandising, or any other once past the established schedule. Thus, participants who do not collect their material in the indicated period will lose their right over them.

6. Withdrawal and refunds

The Barcelona Triathlon by Santander registration considers the refund of the fee only if you have purchased the cancellation guarantee when registering, and taking into account the following:

  1. The cancellation guarantee entitles you the reimbursement of 100% of the registration fee (does not include administrative expenses) and is valid for cancellations until 7th September 2018. The refund will be made to the credit or debit card with the one that has made the payment.
  2. Cancellations notified as of September 7th will not have a refund of the registration fee under no circumstances, including injuries, accidents, trips, changes of work shift, etc.
  3. The participant who cannot attend the event may NOT transfer their registration to another participant under no circumstances, including those of the previous point.
  4. The participant who has not purchased the cancellation guarantee will not be refunded in any case, including those of the previous points.

In the event of extraordinary weather incidents or causes of force majeure not attributable to the event organization and which make it impossible to hold the triathlons, the organization will not assume any responsibility and will not make any refund of the registration fee. In this case the organization will carry out another alternative race as far as possible.

Examples:

  1. Cancellation of the swim leg by bad sea conditions: duathlon.
  2. Cancellation of the cycling by extreme rain: aquathlon.
  3. Cancellation of the swim and cycling: running race.

7. Safety and medical assistance

Safety on public roads and traffic control will be the responsibility of the local authorities. A private security company will control the transition area and the access of all people to it.

In each of the three segments of the triathlon there will be medical assistance according to current regulations, to the number of participants and to the high percentage of non-experienced triathletes present in the Barcelona’s Triathlon. The event’s medical staff will have the authority to remove any competitor from the race due to medical reasons.

8. Personal data

According to Law 15/1999, of December 13, Protection of Personal Data, we inform you that your personal data included in this form will be incorporated into the file "Usuarios de Servicios Deportivos" (Sports Services users), ownership of the City of Barcelona, for the purpose of "Managing Sports Services, promoted, developed or offered directly or indirectly by the City". Your data will be processed by Win Sports Factory as "data processor" in connection with the organisation, staging and administration of the event and always under the guidelines of the data controller: the Barcelona City Council. You expressly consent to the processing of data for the stated purpose; you authorize us to publish your data in the start list and to send you advertisements and other sports services promoted by the City of Barcelona.
For the purpose of managing the event, the Barcelona City Council, will manage and process information of your participation in the Barcelona Triathlon, in particular you race results, photographs and/or videos of the you;
as well as to carry out surveys, for statistics and market analysis and for drawing up profiles of participants in order to personalize and improve the organization of the event.
You can exercise your rights of access, rectification, cancellation and opposition by writing to the General Register of the City: Pl. Santo Jaume 2 08002 Barcelona.

9. Authorised vehicles 

Motor vehicles, bicycles or skaters who do not belong to the organization will not be allowed to drive along the race roads. Authorized vehicles of the event will display visible identification at all times. Receiving external assistance different form that provided by the organization or being accompanied by a vehicle or skater will result in disqualification of the participant.

11. Ethical conduct and practice

The participants agree to abide by all applicable rules and regulations and agree to participate in a sporty and honest manner according to the rules of the competition and to complete the full distance of the race before crossing the finish line. Likewise, participants declare to be respectful with all the people involved in the organization of the event, judges and other participants. They also commit themselves to treat their own and others' sports material with respect. In order to contribute to minimal environmental impact of the event, participants shall use the litter points at the aid stations to throw the empty bottles after drinking and shall not throw any gel or energy bars wrappers during the race.